The benefits of GPS trackers are considerable for businesses, especially those who are tasked with fleet management. However, many of these benefits also raise questions over the use of tracking for watching or monitoring employees. Here is some handy information on what the law says about vehicle tracking and employees.
There are laws specifically dealing with vehicle tracking systemsand these come under two existing and important law tenets – the Data Protection Act 1998 and the Human Rights Act.
The Human Rights Act covers the privacy of an individual and makes it illegal to misuse any personal data that is obtained through vehicle tracking technology.
Vehicle tracking in the UK is also governed by the Data Protection Act meaning all gathered data must be treated fairly and lawfully, be relevant and accurate and stored no longer than is necessary.
There are multiple benefits for businesses, but they must be aware of the rules around tracking their employees. An example of one rule is that companies may only track vehicles if the employee agrees to that tracking. For more information on Vehicle Tracking, visit Vehicle Accessories.
Here are some examples of things companies cannot do:
Tracking to check up on workers – Whilst it is legal to track business vehicles, it must be for collecting data only for business purposes and not to track employee behaviour or the company risks fines and penalties.
Tracking in non-business hours – If vehicles are used outside of core business hours, they can have a tracking device, but it must be turned off outside of working hours.
Covert tracking – Hiding a device is also not allowed if it’s for monitoring an employee. A hidden device can be installed if it’s to prevent theft and the employee has given their consent.
GPSJamming – This is strictly prohibited. Any process that damages, abuses or replaces data is restricted.
To avoid any issues, it’s wise to have open and constructive conversations with your employees before deciding on vehicle tracking devices. This protects the business as there can be no mistakes or confusion resulting in fines and penalties. Keeping up-to-date with any changes to rules and regulations is also important.
It is also important to safeguard all the data that is collected from the devices and as an employer, this is your legal duty.
Installing tracking devices is definitely worth considering as there are many benefits to businesses. These include:
Tracking in real-time means businesses can reach employees much faster if they are in need
Location data is a safeguard against theft and can lead to significant insurance discounts
Employees become more aware of their driving behaviours and tracking can reduce speeding incidents by up to 60%
Employee efficiency is improved